(Image Credit: File photo/northeastNOW Staff)

By Cam Lee

Administration seeking $65,000 capital budget

Melfort Council to vote on fuel system upgrade at airport

Mar 30, 2026 | 3:26 PM

The City of Melfort could soon upgrade the fuel management system at the airport. 

The current system has been causing issues for some time, and the city has been looking at ways to fix the situation.  

Director of Public Works Kalyna Cipywnyk told northeastNOW that the system has been in place since 2014 and is showing its age. 

“Within the last year, the city has lost the ability to remotely monitor fuel levels in the tanks, update fuel prices directly, or issue receipts to pilots on site,” Cipywnyk explained. “Temporary fixes have been implemented to maintain operations, but a long-term and modernized solution is required.” 

Cipywnyk said the city has had constructive feedback from pilots, current airport users, and the internal finance team, and that input is being considered when evaluating other service options. 

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Administration has made a recommendation to council to establish a capital budget item to upgrade the fuel management system, and council will vote on that recommendation at their meeting next Monday. 

“The proposed system upgrade would allow users to complete transactions directly at the pump using standard payment methods (Visa, MasterCard, Interac), eliminating the need for manual invoicing, tracking, and reconciliation currently required to be done by city staff,” Cipywnyk said.  

The upgrade would also include functional remote system access, monitoring, and allowing for fuel price changes, which Cipywnyk said would improve the management of fuel inventory and sales. 

Should council vote in favour of the upgrade, there is no firm timeline for the replacement. Cipywnyk said it depends on several factors, including technician availability, software lead times, and staff training. Administration has asked council to establish a capital budget of $65,000. 

CIpywnyk believes a system upgrade is important to the city and users of the airport. 

“Given the value of fuel inventory and ongoing fluctuations in fuel pricing, having a system that allows for accurate monitoring of fuel levels, pricing adjustments, and transaction tracking is critical to ensuring efficient operations and cost control,” Cipywnyk said. “Also, if our current legacy system were to fail completely, the city would be unable to sell fuel, which would be detrimental to critical airport users such as Air Ambulance and STARS.” 

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cam.lee@pattisonmedia.com